Privacy Policy

Equilibrium Strategic Advisory ("ESA", "we", "us", or "our") respects your privacy and is committed to handling personal data with care, transparency, and in accordance with applicable law.

This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website, contact us, request information, or otherwise interact with us.

1. Who We Are

Equilibrium Strategic Advisory is a sole proprietorship (eenmanszaak) registered in the Netherlands.

Equilibrium Strategic Advisory
The Netherlands
KvK Number: 42001658
VAT Number: NL005428511B46
Email: contact@equilibriumstrategicadvisory.com

2. What Personal Data We May Collect

Depending on how you interact with us, we may collect and process personal data such as:

• name;
• email address;
• company or organization name;
• job title or role, where relevant;
• phone number, if provided;
• information included in contact forms, emails, inquiries, or other communications;
• information relevant to a prospective or actual client relationship;
• technical website data, such as IP address, browser type, device information, referring pages, and basic usage data, where applicable.

We do not intentionally collect special categories of personal data through the website. Please avoid sending such data unless it is strictly necessary and lawful to do so.

3. How We Collect Personal Data

We may collect personal data:

• when you submit a contact form through the website;
• when you contact us by email or other communication channels;
• when you request information about our services;
• when you communicate with us in connection with a prospective or actual engagement;
• automatically through basic website functionality, hosting, security tools, or analytics tools, where applicable.

4. Why We Process Personal Data

We process personal data only where necessary and proportionate, including for the following purposes:

• to respond to inquiries, requests, and contact messages;
• to communicate about potential engagements and services;
• to assess whether a prospective engagement is appropriate;
• to prepare, manage, and perform client engagements;
• to maintain website functionality, integrity, and security;
• to administer records, invoicing, and business operations;
• to comply with legal, tax, regulatory, or administrative obligations;
• to protect our legitimate business interests, where appropriate.

5. Legal Bases for Processing

Where required under applicable data protection law, we rely on one or more of the following legal bases:

• your consent;
• the need to take steps at your request before entering into a contract;
• the performance of a contract;
• compliance with a legal obligation;
• our legitimate interests, provided these do not override your rights and interests.

6. Sharing of Personal Data

We do not sell your personal data.

We may share personal data only where reasonably necessary, for example with:

• website hosting, domain, IT, or security service providers;
• email, productivity, or communication service providers;
• professional advisers, such as legal, tax, or accounting advisers;
• competent public authorities, regulators, courts, or law enforcement bodies where required by law.

Where third parties process personal data on our behalf, we take reasonable steps to ensure appropriate contractual and organizational safeguards are in place.

7. International Transfers

If personal data is processed or stored outside the European Economic Area, we will take reasonable steps to ensure that appropriate safeguards are in place in accordance with applicable law.

8. Data Retention

We keep personal data only for as long as reasonably necessary for the purposes for which it was collected, including communication management, prospective client assessment, client relationship management, legal record-keeping, tax or administrative obligations, and the protection of our legitimate interests.

If you contact us but no engagement follows, we will not retain your data longer than reasonably necessary.

9. Data Security

We take reasonable technical and organizational measures to protect personal data against accidental or unlawful destruction, loss, misuse, unauthorized access, disclosure, or alteration.

However, no method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

10. Your Rights

Subject to applicable law, you may have the right to:

• request access to your personal data;
• request correction of inaccurate or incomplete personal data;
• request deletion of your personal data;
• request restriction of processing;
• object to certain processing;
• request data portability, where applicable;
• withdraw consent where processing is based on consent.

You may exercise these rights by contacting us using the contact details above.

You also have the right to lodge a complaint with the competent supervisory authority, including in the Netherlands where applicable.

11. Cookies and Analytics

Our website may use basic cookies or similar technologies necessary for website functionality, security, performance, or analytics.

If non-essential cookies or analytics tools are used, we will seek consent where required by law.

A separate cookie notice or cookie banner may be used where appropriate.

12. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or policies of those third parties.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

The most current version will be made available on the website, with the effective date shown at the top.